Outsourced Finance Department
Bookkeeping, VAT, payroll, invoicing and management accounts — one automated department instead of hires and headaches.
Hiring a bookkeeper, payroll clerk and financial controller costs £80k+ a year. Our outsourced department delivers the same function — automated, reviewed by qualified accountants, and scaled exactly to your volume.
A bookkeeper, a payroll clerk and a financial controller cost £80k+ a year in salaries before you add software, training and cover for holidays. Our Outsourced Finance Department delivers the same function as a service: bookkeeping and reconciliation in Xero, VAT returns filed under MTD, payroll with pensions and RTI, supplier and invoice flow, and monthly management accounts you can actually read.
The department is automated where automation is safe and human where judgement matters — every output reviewed by qualified accountants, and a named team who know your business rather than a rotating helpdesk. It scales with your volume, up or down, without hiring or redundancy.
What is included
Clean books, always current, in Xero.
Prepared and filed under MTD — right scheme, right time.
Payslips, RTI, auto-enrolment handled.
Bills captured, approved and scheduled.
Monthly numbers you can actually read.
The same people, who know your business.
Frequently asked questions
What happens to our current bookkeeper?
Three common routes: we take over fully; we run the systems and your person keeps the local tasks; or we train your team on the new stack. We recommend the right one after seeing your current setup.
Which software do you use?
Xero as the core ledger, Dext for document capture, plus payroll and payments tools connected around them. Software licences are typically included in the monthly fee.
How does the handover work?
We map your current processes, migrate the data, run one month in parallel, then switch. You keep working throughout — the handover happens to you, not by you.
Is a monthly fee really cheaper than hiring?
For most companies under ~£10M turnover, yes — you pay for the function, not for salaries, NIC, pension, software, training and idle time. The exact comparison is part of our first conversation.
Services clients often use together
Named senior adviser
The same qualified person handles your account — not a rotating helpdesk.
Answers in seconds
Press one button, describe the situation, get a plan. No forms, no waiting for callbacks.
Fixed monthly fee
Agreed up front. No hourly surprises, no invoice anxiety.
Three languages
Everything explained properly in English, Romanian or Ukrainian.